Job Description

Executive Assistant To The CFO

Our client, a global holding company, is seeking an Executive Assistant to the CFO in their corporate headquarters. This highly visible role requires an experienced Executive Assistant who thrives in a fast-paced environment and is accustomed to supporting C-suite executives with complex, ever-changing priorities. The ideal candidate will have 10+ years of executive support experience, exceptional organizational and communication skills, and the ability to exercise sound judgment while maintaining the highest level of confidentiality. This person will serve as a trusted partner to the CFO, collaborating closely with senior leadership, the Executive Leadership Team, Board of Directors, Investor Relations, and key internal and external stakeholders. Experience supporting a CFO within a publicly traded or global organization is highly preferred. This role is 5x days/wk in-office.

RESPONSIBILITIES

• Provide high-level executive support to the Chief Financial Officer and assist the Office of the CEO as needed
• Manage an extremely complex and dynamic calendar, anticipating scheduling conflicts and prioritizing competing demands
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, visas, and meeting logistics
• Prepare, reconcile, and submit executive expense reports
• Monitor and prioritize emails, meeting requests, and executive communications
• Draft, edit, and prepare correspondence, presentations, agendas, briefing materials, and meeting packets
• Coordinate meetings with the Executive Leadership Team, Board members, investors, external partners, and key internal stakeholders
• Support quarterly earnings preparation, Board meetings, investor conferences, analyst meetings, leadership meetings, offsites, and Finance organization events
• Track key initiatives, action items, deadlines, and executive priorities across multiple business functions
• Partner closely with Executive Assistants across the organization to ensure seamless coordination
• Maintain organizational charts, contact lists, confidential files, and departmental information
• Coordinate conference rooms, catering, technology support, invoices, memberships, subscriptions, and other administrative requests
• Support onboarding logistics for Finance leadership hires
• Handle all executive support responsibilities with exceptional professionalism, discretion, and attention to detail

QUALIFICATIONS

• 10+ years of Executive Assistant experience supporting C-suite executives, preferably a Chief Financial Officer within a publicly traded or global organization
• Bachelor's degree preferred
• Extensive experience managing complex calendars, international travel, Board-level meetings, and confidential executive communications
• Experience supporting Finance, Investor Relations, Accounting, or Corporate functions is highly preferred
• Exceptional organizational, interpersonal, written, and verbal communication skills
• Ability to anticipate executive needs, proactively solve problems, and manage multiple competing priorities independently
• Strong project management skills with excellent follow-through
• Proven ability to build relationships across all levels of an organization and work effectively with senior leadership and external stakeholders
• Experience working across multiple time zones and international teams
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Microsoft Copilot
• Experience with Concur or similar expense management systems preferred
• High level of professionalism, sound judgment, discretion, and confidentiality

SALARY $(DOE) + Discretionary Bonus + Comprehensive Benefits HOURS 8:30/9:00 AM 5:30/6:00 PM + flexibility and availability outside of standard business hours as needed, particularly during quarterly earnings, Board meetings, and other critical business events

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