Job Description
Payroll Specialist — Multi-State Company
Location: Metuchen, New Jersey (on-site)
Type: Full-time
Compensation: $80,000 – 100,000, plus benefits, 401(k) with match, and PTO
About the role:
We are a specialized heavy-haul and transportation company running payroll across 20+ state tax jurisdictions, with union and prevailing-wage work layered on top with over 150 employees. This is a hands-on role for someone who owns the payroll cycle end to end — from timesheet review through GL reconciliation — and who can also support HR, onboarding, and day-to-day accounting.
You will be the person employees, managers, and auditors come to with payroll questions. We need someone accurate, unflappable, and comfortable working to a deadline every week.
What you'll do:
Payroll processing:
• Review timesheets, chase missing time, and process corrections
• Verify driver hours, mileage, heavy-haul premiums, and special pay
• Review OT, PTO, and sick time; enter commissions, bonuses, and additional pay in ADP
• Complete and audit other departments' payroll prior to processing
• Process deductions, benefits, 401(k), and garnishments
• Balance, correct, and submit payroll
Union & prevailing wage:
• Verify jobs, rates, classifications, and fringe benefits
• Process union and prevailing-wage requirements
• Prepare and file certified payroll, WH-347, HUB, and NJEDA reporting
• Prepare audit reports for union funds and other entities
Compliance & reporting:
• Manage multi-state tax jurisdiction setup and filings
• Handle garnishments, child support orders, and court orders through resolution
• Complete employment, income, unemployment, and disability reporting, including medical time and union dues
• Resolve payroll issues and complete outstanding reports and management requests
• Turn around reporting requests for safety, operations, and finance
Accounting & HR support:
• Reconcile payroll, deductions, funding, and the payroll GL
• Reconcile company credit cards and support AP in Sage 300
• Support general accounting: journal entries, account reconciliations, and month-end close
• Onboard new employees — offer paperwork, I-9 and E-Verify, W-4 and state withholding, direct deposit, benefits enrollment, and ADP setup
• Provide daily ADP and HR support to employees and managers
• Projects within and outside of Payroll as needed
What you bring:
Required:
• 3+ years of full-cycle payroll experience, including multi-state
• Hands-on ADP experience (Workforce Now or comparable)
• Working knowledge of general accounting — debits and credits, reconciliations, GL coding
• Experience with garnishments, child support, and court-ordered withholding
• Strong Excel skills and real attention to detail
• Ability to handle confidential information with discretion
Preferred:
• Union and prevailing-wage payroll, certified payroll, and WH-347 reporting
• New Jersey public-works experience (NJEDA, HUB reporting)
• Sage 300 or comparable ERP
• Transportation, construction, or heavy-haul industry background
• FPC or CPP certification
Izzi Trucking and Rigging is an equal opportunity employer.
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